05
Labour Law
Every statute that attaches the moment you hire someone - payroll deductions, monthly returns, state registrations and the policies you are required to have in writing.
14
Obligations tracked
9
Statutory forms
0
Things you do
What this covers
Labour compliance is the part founders discover late, because almost none of it is triggered by revenue. It is triggered by headcount, by which state you employ in, and by the date you opened an office.
Each obligation sits with a different authority, on a different portal, with a different date. Provident fund is central. Professional tax is state, and the rules change when you cross a border. Shops and Establishments registration is due when you open the premises, not when you get around to it. And the day you cross ten employees, a POSH internal committee becomes mandatory and an annual report becomes due every January.
We run all of it on one calendar, so the deduction, the deposit, the return and the certificate are never four separate conversations.
The calendar
Every obligation, with dates.
| What it is | Form | When | Who it applies to |
|---|---|---|---|
| Shops & Establishments registration | State-specific | On opening, renewed by state rule | Every commercial establishment |
| Provident fund | ECR | 15th monthly | 20 or more employees |
| Employees' State Insurance | - | 15th monthly | Where applicable by headcount and wage |
| Professional tax - employer | State-specific | Monthly or annual by state | Most states |
| Professional tax - employee deduction | State-specific | Monthly | Most states |
| TDS on salaries | 24Q | Quarterly | Where salaries are paid |
| Form 16 | - | After the Q4 return | Every employee |
| Labour Welfare Fund | State-specific | Half-yearly or annual | Most states |
| POSH internal committee | - | On crossing 10 employees | 10 or more employees |
| POSH annual report | - | 31 Jan | 10 or more employees |
| Contract Labour registration | State-specific | Ongoing | Above the prescribed contract workforce |
| Gratuity provision | - | Continuous | 10 or more employees |
| Maternity Benefit compliance | - | Continuous | Every establishment |
| Employee records and muster rolls | State-specific | Continuous | Every establishment |
Shops & Establishments registration
Form · State-specific
When · On opening, renewed by state rule
Every commercial establishment
Provident fund
Form · ECR
When · 15th monthly
20 or more employees
Employees' State Insurance
Form · -
When · 15th monthly
Where applicable by headcount and wage
Professional tax - employer
Form · State-specific
When · Monthly or annual by state
Most states
Professional tax - employee deduction
Form · State-specific
When · Monthly
Most states
TDS on salaries
Form · 24Q
When · Quarterly
Where salaries are paid
Form 16
Form · -
When · After the Q4 return
Every employee
Labour Welfare Fund
Form · State-specific
When · Half-yearly or annual
Most states
POSH internal committee
Form · -
When · On crossing 10 employees
10 or more employees
POSH annual report
Form · -
When · 31 Jan
10 or more employees
Contract Labour registration
Form · State-specific
When · Ongoing
Above the prescribed contract workforce
Gratuity provision
Form · -
When · Continuous
10 or more employees
Maternity Benefit compliance
Form · -
When · Continuous
Every establishment
Employee records and muster rolls
Form · State-specific
When · Continuous
Every establishment
Our side
What we do.
- Register you under Shops and Establishments in every state you operate in
- Run monthly PF and ESI filings
- Handle professional tax registration, deduction and payment under each state's rules
- Compute, deposit and report TDS on salaries; file 24Q and issue Form 16
- File Labour Welfare Fund returns
- Constitute the POSH internal committee, including sourcing the external member, and file the annual report
- Draft the employee handbook, POSH policy, leave policy and appointment letters
- Maintain statutory employee records and registers
- Track Contract Labour applicability as your contractor workforce grows
- Reassess the whole set whenever you hire in a new state or cross a threshold
If you miss it
Labour statutes are enforced by inspection rather than by a filing portal, which means the first sign of a problem is usually an inspector at the premises. Failure to constitute a POSH committee, operating without a Shops and Establishments registration, or defaulting on PF contributions all carry consequences that escalate quickly - and PF dues in particular attract damages and interest on top of the arrears.
EPF & MP Act, 1952 · ESI Act, 1948 · POSH Act, 2013 · State Shops and Establishments legislation
Process
How it runs.
- 01
We map by headcount and state
Which statutes apply today, and which switch on at your next five hires.
- 02
We run the monthly cycle
Deductions computed from payroll, deposited by the date, returns filed, certificates issued.
- 03
We tell you before a threshold lands
You will know POSH is coming before you hire your tenth employee, not after.
Questions founders ask
Not mandatorily below 20 employees, though voluntary registration is possible. Professional tax and salary TDS apply from your first employee regardless of headcount.
POSH becomes mandatory - an internal committee including an external member, a written policy, and an annual report by 31 January. Gratuity provisioning also begins. We will set both up.
Professional tax, Labour Welfare Fund and Shops and Establishments are all state-specific, so yes. This is the single most common thing distributed teams get wrong.
We pull the EPFO record, identify the gap, quantify the damages and interest, and regularise it. It is better found now than at diligence.
Payroll computation and every statutory return that runs off it is included in the monthly fee. If you want a full HRMS with employee self-service, we will integrate with one rather than replace it.
Related
Compliance you do not have to think about.
Tell us your CIN and what you are worried about. We will tell you exactly what applies to your company.
Every filing under this service is reviewed and signed by a practising Company Secretary or Chartered Accountant engaged on your account.